Administrative Assistant Job at FastSensor, Chicago, IL

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  • FastSensor
  • Chicago, IL

Job Description

Job Description

About FastSensor

FastSensor is a pioneering company at the intersection of AI and event analytics, dedicated to transforming how events and trade shows are measured and optimized. Through cutting-edge technology, we empower organizers, brands, and exhibitors to harness the power of data and analytics to drive better engagement and measurable outcomes.

Why FastSensor?

  • Innovative Technology: Support a team that’s redefining how live events are measured and optimized through real-time AI and behavioral analytics.
  • Impactful Role: Play a key part in ensuring our operational engine runs smoothly—from managing our hardware to supporting critical internal functions.
  • Collaborative Culture: Work closely with cross-functional teams in a fast-paced, problem-solving environment where every voice matters.

Position Summary

FastSensor is seeking a proactive and detail-oriented Administrative Assistant to support internal operations and ensure the smooth coordination of our inventory and hardware logistics. This is a full-time, in-office position based in Chicago, IL , reporting directly to the Finance & Administration Manager . The role touches multiple departments and is ideal for someone who thrives in a fast-paced tech environment.

What You’ll Do

  • Support day-to-day operations, scheduling, and office communications

  • Manage vendor communications and internal coordination

  • Prepare, package, and ship equipment for trade shows and events

  • Receive, inspect, and log incoming and returned equipment

  • Organize digital documents and maintain filing systems (Google Drive, HubSpot, etc.)

  • Prepare internal reports and assist with documenting workflows

What Success Looks Like

  • Build a strong understanding of FastSensor’s workflows within the first 30 days
  • Maintain accurate hardware tracking and ensure timely event deployments
  • Proactively improve internal organization and communication processes
  • Consistently meet operational deadlines while providing responsive support to internal teams
  • Establish yourself as a trusted go-to for all administrative and inventory support needs

Candidate Profile

Required Skills & Knowledge

  • Strong organizational skills and attention to detail
  • Proficiency with Google Workspace (Docs, Sheets, Drive)
  • Experience with spreadsheet management
  • Ability to troubleshoot minor tech issues and support basic IT needs
  • Clear written and verbal communication skills

Attributes for Success

  • Highly organized and dependable
  • Coachable, eager to learn, and self-motivated
  • Professional, positive, and approachable demeanor
  • Able to work independently and cross-functionally in a team

Preferred Experience

  • 1–3 years of experience in administrative, inventory, or operational support roles
  • Startup experience a plus

Qualifications

  • High School Diploma or equivalent (required)
  • Previous tech or startup experience preferred, but not required – we value motivation and potential over years of experience

If you’re a detail-oriented team player excited to grow with a high-impact company at the forefront of AI and event analytics, we’d love to hear from you. Join FastSensor and help build the systems that power smarter events.

Job Tags

Full time, Work at office,

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