Job Description

Job Summary:

The Mail Clerk will be responsible for preparing, organizing, and processing incoming mail to ensure smooth and accurate scanning operations. This role involves manual document handling, sorting, applying barcode cover sheets, and performing quality checks to ensure documents are scan-ready. The position requires physical activity, attention to detail, and the ability to work efficiently in a fast-paced environment while maintaining accuracy and professionalism.

Key Responsibilities:

• Open incoming mail promptly and carefully, ensuring documents are removed without damage.
• Remove staples, paper clips, binder clips, and all fasteners; verify pages are separated and not stuck together.
• Sort documents by department or category and properly separate multi-page documents.
• Apply correct barcode or cover sheets and ensure proper placement for scanner recognition.
• Inspect documents for tears, folds, sticky notes, and other issues that may interfere with scanning.
• Flatten documents and repair minor damage to ensure optimal scan quality.
• Prepare document batches for scanning and align pages neatly for Kodak scanner processing.
• Lift up to 50 lbs as needed (copy paper boxes, UPS packages).
• Operate a walk-up copier or multifunction device as required.

Required Skills:

• Ability to lift up to 50 lbs.
• Strong organization skills with the ability to manage multiple priorities.
• Proactive and reliable, ensuring tasks are completed on time.
• Strong attention to detail and accuracy.
• Good interpersonal skills; able to interact with clients and team members.
• Adaptable to changing schedules and unexpected technical issues.

Preferred Skills:

Previous mailroom, document prep, or scanning experience is a plus.

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