Office Manager / Executive Assistant Job at Philip Woods Home Builder Inc., Birmingham, AL

UjcyRm5wRE9QV3FSM05SaStTVWpHVytDSGc9PQ==
  • Philip Woods Home Builder Inc.
  • Birmingham, AL

Job Description

Job Description

Job Description

About Us

We are a small but well established high-end residential construction, maintenance, and interior design business based in Birmingham, AL. We are known for our attention to detail, commitment to quality, and warm, personalized approach to each project. We are looking for a dedicated Office Manager / Executive Assistant to help keep our operations organized and running smoothly.

Position Overview

This dual-role position supports both companies (construction and interior design) and plays a key part in maintaining efficient office operations while providing executive-level administrative support. The ideal candidate is highly organized, trustworthy, and comfortable wearing many hats—from financial coordination to customer communication. Compensation is competitive with industry standards and commensurate with experience. 

Key Responsibilities

  • Oversee day-to-day office operations for both companies
  • Manage payroll, accounts receivable, and accounts payable
  • Handle company licensing, insurance renewals, and insurance audits
  • Coordinate and manage executives’ personal financial tasks
  • Maintain organized digital and physical filing systems
  • Assist with scheduling, communication, and client-facing interactions
  • Support project documentation and general administrative needs
  • Serve as a friendly, professional point of contact for clients, vendors, and partners

Required Qualifications

  • QuickBooks Certified
  • Minimum 6 years of experience in a similar office management or executive assistant role
  • Strong organizational and time-management skills
  • High level of discretion and professionalism, especially when handling confidential information

Preferred Skills

  • Excellent interpersonal and customer-facing communication skills
  • Proficiency in Microsoft Excel
  • Strong working knowledge of Mac OS
  • Ability to multitask and adapt to shifting priorities
  • Experience in construction, homebuilding, or interior design industries is a plus (but not required)

Work Environment & Schedule

  • Hybrid schedule with 3 days in-office minimum each week
  • Collaborative, friendly workplace culture
  • Opportunity to work closely with company leadership and have a meaningful impact on operations

How to Apply

Please send your résumé, a brief cover letter, and any relevant certifications to resumesbirmingham@gmail.com. We look forward to meeting you!

Job Tags

Work at office, Shift work,

Similar Jobs

LADGOV CORPORATION

Catholic Mass Musician Job at LADGOV CORPORATION

 ...JOB TITLE : Catholic Mass Musician LOCATION : Keesler AFB. Catholic Chapel, Biloxi , MS 39534 DUTIES : ~ Provides instrumental and accompaniment music for congregation singing and choral selections. Demonstrates proficiency on a secondary instrument... 

Healthcare Revenue Group

Audiologist or Hearing Instrument Specialist Job at Healthcare Revenue Group

 ...Full Time Audiologist / Hearing Instrument Specialist Opening at American Hearing + Audiology! Job location: Sherwood, AR We are American Hearing + Audiology Serving the nation through better hearing for over 30 years Offices throughout the midwest andrapidly... 

RCM Healthcare Services

Field Nurse / Coordinator of Care / Weekends / Manhattan Job at RCM Healthcare Services

 ...Weekend / Field RN / Coordinator of Care Salary: $105,000 - $110,000, plus a $15,000 sign-on bonus. Location: Manhattan, NY...  ...determine eligibility and develop care plans. Provide skilled nursing care, including wound care, medication management, and disease... 

HCA Houston Healthcare Northwest

Registered Nurse Employee Health Job at HCA Houston Healthcare Northwest

 ...deserve? At HCA Houston Healthcare Northwest we support our colleagues in their positions. Join our Team as a(an) Registered Nurse Employee Health and access programs to assist with every stage of your career. Benefits HCA Houston Healthcare Northwest, offers a... 

Compass Group

CONCESSIONS VENDING WAREHOUSE SUPERVISOR - ENERGIZER PARK HOME OF STL CITY SC Job at Compass Group

Position Title:[[title]] Pay Range : $20.00to$20.00 We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1485984 . The advertised program is an AI recruiting assistant that helps you...