Job Description

Job Description

Job Description

We're seeking a friendly and meticulously organized Administrative Assistant to be the heart of our Vanguard General Contracting team! If you're a natural problem-solver who loves creating a smooth-running and welcoming environment, this is the perfect opportunity. You'll be the cornerstone of our office operations, managing communications, scheduling, and supporting our team to function at their best.

• Own the first impression: Greet clients and team members with a warm and helpful attitude, answering inquiries and directing them seamlessly to the right resources.
• Master the schedule: Manage calendars, meticulously coordinate appointments, and plan meetings with expert precision.
• Communicate with clarity: Prepare professional and accurate correspondence, meeting minutes, and reports that inform and align everyone involved.
• Champion organization: Maintain impeccable filing systems, both physical and digital, and suggest efficiency improvements to streamline office procedures.
• Thrive in a dynamic environment: Juggle multiple tasks, effortlessly prioritize under pressure, and always project a calm and collected presence.

• Education: High school diploma/GED required; Associate's degree or administrative training strongly preferred.
• Experience: Previous experience in an administrative or customer service role, demonstrating your ability to support others effectively.
• Communication skills: Exceptional written and verbal communication skills are a must.
• Tech-savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort learning new software.
• The right mindset: Detail-oriented, proactive, and a true team player with a positive outlook.

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