Job Description
Job Description
Job Description
Provide administrative and secretarial support to the daily operations of the CEO’s Administrative Assistant and the members of the Executive Leadership Team (ELT) in an organized and accurate manner.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Make, answer, and handle phone calls.
Leave, take, and route messages, ensuring matters are properly addressed and resolved.
Coordinate and schedule meetings and/or events, prepare meeting rooms, equipment, food, and required materials.
Produce information as requested or deemed pertinent, including but not limited to:
a. Prepare and draft reports, presentations, letters, quotations, proposals, communications, and other documents.
b. Receive, read, research, and route correspondence addressed to the CEO’s Administrative Assistant and/or ELT members.
c. Research and gather necessary data for the proper handling and resolution of business matters, inquiries, contracts, among others.
Coordinate logistics for visits to company facilities.
Greet and assist visitors and clients who call or visit the company’s physical facilities, addressing their needs and requests for information, procedures, or professional support promptly, ensuring a courteous and professional experience.
Organize, copy, file, digitize, and maintain up-to-date documents and records.
Manage email correspondence, responding or redirecting as appropriate.
Maintain office supply inventory and place orders as needed.
Provide necessary reminders to ELT members for effective schedule management.
Support the management and follow-up of specific projects.
Organize travel itineraries, book flights, lodging, and transportation for executive staff and other employees as needed.
Assist in the preparation and distribution of internal communications.
Serve as point of contact and follow-up between company members and the advertising agency, architectural firms, and other vendors.
Collect and analyze data, prepare, and submit reports as appropriate or requested.
ACADEMIC PREPARATION
Bachelor’s Degree in Business Administration or related field.
PROFESSIONAL EXPERIENCE
Minimum of two (2) years of experience working as an Administrative Assistant, Executive Assistant, or in a direct support role to management.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
- transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
verify.uscis.gov/web/media/resourcesContents/E - Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#2233
Company Description
This company offers growth and a great group of people to work with.
Job Tags
Temporary work, Work at office,