Job Description
What You Will Do This position will be filled at either the Administrative Assistant 2 or 3 level, depending on the skills of the selected candidate. Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level. Sigma Division Office is seeking a highly motivated, energetic, customer-focused individual to provide entry-level support to the administrative support team. The successful candidate will report to the Sigma Division Staff Operations Manager and will assist in meeting the office needs for the Division and Group Offices.
The successful candidate will be given the opportunity to learn basic office functions with the support of senior administrative assistants with the goal of starting a professional career that developes over time. This person should have good communication skills, be willing to take on a variety of different office tasks and understand how to handle personnel and sensitive matters with tact and discretion.
Administrative Assistant 2 $44,000-$68,100 - Supporting other admininstrative assistants in general office duties
- Tracking organizational deadlines and general action items
- Maintain correspondence logs by tracking, reporting and uploading in established systems
- Basic calendar management
- Conference room management
- Mail distribution
- Serve as an escort to visitors and uncleared personnel
- Coordinate basic domestic travel arrangements and reimbursements
Administrative Assistant 3 $48,500-$75,000 In addition to what was outlined at the lower level, at this level duties may include:
- Meeting content preparation
- Ordering and stocking office supplies
- Act as a timekeeper for an organization
- Serve as a back-up key custodian
- Process and records management
What You Need
Minimum Job Requirements: - Demonstrated ability to work in a team environment
- Demonstrated organizational skills
- Demonstrated task management skills (managing something from start to finish)
- Knowledge of basic calendar management
- Excellent communication skills
- Basic knowledge of MS Office Suite (Word, Excel, Outlook, SharePoint, MS Teams, etc.)
- Ability to obtain Q-clearance, which normally requires U.S. Citizenship
Additional Job Requirements for Administrative Assistant 3: In addition to the requirements outlined above, qualification at the higher level requires:
- Experience in coordinating meetings or events
- Experience in providing administrative services, including general office management
- Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail
- Ability to independently organize, prioritize, and follow-through on assigned tasks
- Demonstrated proficiency with MS Office Suite (Word, Excel, Outlook, SharePoint, MS Teams, etc.)
- Excellent record of professional behavior, dependability, availability, and punctuality
Education/Experience at Administrative Assistant 3 Level: Position requires a High School Diploma and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
Education/Experience at Administrative Assistant 4 Level: Position requires a High School Diploma and 3 years related experience; or, an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable.
Desired Qualifications: - Experience with LANL Lab-wide systems (Oracle, Time and Labor, Concur, Foreign Travel, FVTS) and SharePoint
- Experience with procurement/DPR responsibilities
- Experience with and knowledge of the Laboratory's visitor, guest and foreign visits and assignments programs and process
- Active Q clearance
Work Location: The work location for this position is fully onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants : In order to be formally considered you must attach a cover letter that addresses the minimum job requirements of this advertisement.
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China - including the special administrative regions of Hong Kong and Macau - as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of North Korea, and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. Where You Will Work Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
- PPO or High Deductible medical insurance with the same large nationwide network
- Dental and vision insurance
- Free basic life and disability insurance
- Paid maternity and parental leave
- Award-winning 401(k) (6% matching plus 3.5% annually)
- Learning opportunities and tuition assistance
- Flexible schedules and time off (PTO)
- Onsite gyms and wellness programs
- Extensive relocation packages (outside a 50 mile radius)
Additional Details considered
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.
Job Tags
Permanent employment, Relocation, Flexible hours,